|MOUS Powerpoint 2000|
To delete a single
slide, select it and hit the keyboard’s
DEL key. To delete multiple slides switch to slide sorter view, then hold down
the CTRL key while you click the slides, and then hit the DEL key.
Create a specified type of slide
To create a slide from a pre-set template
select Insert – New Slide. You are then able to select from several
different layouts consisting of different arrangements of text, graphics,
tables, graphs and headings.
Create a presentation from a template and/or a Wizard
To use the Wizard, choose File – New
– General – AutoContent Wizard.
The instructions provided by the wizard
should be sufficient enough to guide you through the process.
To create a presentation based on a design
template, go to File – New - Design Templates, then scroll to see the
different design templates and make your selection.
Navigate among different views
Clicking on the View menu allows you to
select from 4 different views: Normal, slide sorter, notes page and slide show.
The Normal view actually contains three panes: the outline pane, the slide pane,
and the notes pane. They allow you to work on all aspects of your presentation
in one place. The slide sorter allows you see all the slides in your
presentation on screen at the same time. This makes it easy to add, delete, move
slides, add timings, and select animated transitions for moving from slide to
slide. Clicking on Slide Show allows you to preview you presentation at any
time. The notes view allows you to enter text beneath the slides in your
It is also possible to switch between views
by clicking the buttons at the lower left of the window.
Copy a slide from one presentation into another
To copy a slide from one presentation to
another, go to Insert - Slides from Files, then locate the presentation you want
to copy a slide from and hit Display. Now you can select and insert the slide.
The entire presentation can be copied by clicking Insert All.
Insert headers and footers
Go to View – Header and Footer, and
then enter the information to be included. To apply only to the current slide,
click Apply. To apply to every slide, click Apply to All.
Create a Blank presentation
Choose File – New – General
– Blank Presentation.
Send a presentation via e-mail
Choose File – Send To – Mail
Recipient. Note that you must have an email account set up on the system for
this to work. Ideally, you should have
Microsoft Outlook in Internet Mail Only mode
on the same machine.
Change the order of slides using Slide Sorter view
Use the drag and drop method to rearrange
the order of the slides.
Find and replace text
To use the Find function, go to Edit
– Find and enter the text you want to search for. This search is case
To replace text, hit the Replace button and
fill in what you wish to replace the text with.
Change the layout for one or more slides
Go to Slide Sorter view, select a slide and
then choose Format – Slide Layout to select another layout
Modify the Slide Master
The slide master is a tool for text
consistency between slides. With it, you can modify the “Master
Text”: font, style, size, color. To modify the slide master, Go to View
– Master – Slide Master. When you edit this slide keep in mind that
this will become the template for all slides in the file.
Modify slide sequence in the outline pane
Again, drag and drop is all that you
Apply a design template
Go to Format – Assign Design Template
and then select from the list of .POT template file. You can preview it on the
right half of the dialog box.
Go to Tools – Spelling, and then
control the spell check via the Spelling dialog box.
Change and replace text fonts (individual slide and entire presentation)
Select the text you want to change, then go
to Format – Font and select the settings you want. To make these changes
as the default for new text, click the Default for new objects check box. To
replace all fonts throughout a presentation, go to Format - Replace Fonts, then
specify the font you want to replace as well as the replacement font.
Enter text in tri-pane view
You may type directly on the slide. If you
type text on the Notes pane, the notes will be visible only when you choose View
– Notes Page.
Import Text from Word
Go to Insert – Object and choose
Create from file. Then click on the Browse button to locate the word file
(files with .doc extension). The Link checkbox allows only a link to the word
file. It does not import or embed files within the document.
Change the text alignment
Select the text and then go to Format
– Alignment. Try out the different options and see how they change the
Create a text box for entering text
Choose Insert – Text Box and click
the mouse to position the text box on the slide, and finally start
Use the Wrap text in TextBox feature
Right click In the text box and choose
Format Text Box. Go to the Text Box tab and choose Word wrap text in
Use the Office Clipboard
You may enable the Clipboard toolbar by
selecting View – Toolbars – Clipboard.
To paste specific items from the Clipboard
to your slide, click on the target slide, and then select which item from the
Clipboard toolbar you want to paste.
Use the Format Painter
Place the cursor in the source text, then
click the Format Painter button, and use the mouse to highlight the target text.
Promote and Demote text in slide & outline panes
First click View – Normal to enable
the outline view. Now, to promote an outline point, go into the outline pane and
select the target, then click Promote on the toolbar. To demote the outline
point, click Demote instead.
Add a picture from the ClipArt Gallery
Go to Insert – Picture –
Clipart. For this feature to work, your administrator should have installed the
clipart files onto your hard drive. It is possible to place the Office 2000 CD
into the CDROM drive to load the clipart.
Add and group shapes using WordArt or the Drawing Toolbar
Go to View – Toolbars and enable the
To group objects together, hold down the
shift key and select the items to be grouped. Right click on the selected items
and choose Grouping – Group. To ungroup the objects, choose Ungroup
To insert a WordArt object, go to the
Drawing toolbar and click Insert WordArt.
Add text to a graphic object using a text box
Right click on the object and choose Add
Scale and size an object including ClipArt
This can be done by dragging and dropping
the corners of the objects to the desired size.
Create tables within PowerPoint
Go to Insert – Table, specify the
number of rows and columns. The table tool comes up in “draw” mode.
This table is exactly the same as the one you can find in Word2000.
Rotate and fill an object
To rotate an object, select it and click on
the free rotate button. Use the mouse cursor to press on and rotate the little
green circles surrounding the object.
Add AutoNumber bullets
First highlight the text, then go to Format
– Bullets and Numbering – Numbered and select a number
Add speaker notes
Click View – Notes page to switch to
the notes page view and then insert the information into the bottom
Add graphical bullets Highlight the text, then go to Format
– Bullets and Numbering – Bulleted and select a bulleted
Add slide transitions
Switch to the slide sorter view, then
select the target slide right click and choose Slide Transition Effects. To view
the effects, run the show by choosing Slide Show – View Show.
Animate text and objects
Select the target text or object, then
right click on it and choose Custom Animations – Effects. Set the Entry
animation and sound accordingly.
If you have more than one object involved
in the animation, go to Order & Timing and configure the Start Animation
section. The default is based on mouse click, but can be time based so that
animation will start automatically without the need to click the mouse
Preview presentation in black and white
Choose View – Black and
Print slides in a variety of formats
Choose File – Print and select the
options accordingly. Do NOT use the Print icon on the toolbar.
Print audience handouts
In the Print dialog box, under the
“Print What” list item, select handouts.
Print speaker notes in a specified format
In the Print dialog box, under the
“Print What” list item, select Notes Pages.
Start a slide show on any slide
Directly click on the Slide Show icon that
is in the lower left corner of the window. Do NOT Slide Show – View Show,
as that method will start the slide show from slide one.
Use on screen navigation tools
When you run the show, click on the icon in
the lower left corner of the screen and select Go – Slide
Print a slide as an overhead transparency
Go to File – Page Setup –
Slides Sized for, and choose Overhead.
Use the pen during a presentation
When you run the show, click on the icon
in the lower left corner of the screen and select Pointer Options –
Save changes to a presentation
Choose File – Save. The file
extension is .PPT.