Working with Paragraphs
Apply paragraph and section shading
To add shading to a paragraph or to
specific text, select what is to be shaded. Click Format => Borders and
Shading. On the Shading tab, select the fill and style options that
you want. Choose which part of the document you would like to apply shading to
by picking either Text or Paragraph from the Apply to:
drop-down list box.
Use text flow options (widow/orphan control; keep lines together)
In word processing, a widow is a single
line (usually the last line of a paragraph) that appears as the first line of a
page. An orphan is a single line (usually the first line of a paragraph) that
appears as the last line of a page. For any selected paragraph, you can force
Word 2000 to keep at least two lines at the bottom or at the top of each page by
enabling widow and orphan control. Click Format => Paragraph,
navigate to the Line and Page Breaks tab, and ensure that the
Widow/Orphan Control check box is selected.
Keep lines together
The Keep lines together option
forces Word 2000 to keep a selected paragraph together across page breaks. If a
page break occurs between two lines formatted with Keep lines together,
then Word 2000 will move the entire paragraph to the next page to keep the lines
To enable Keep lines together,
select the lines you want to keep together and then click Format =>
Paragraph. Click the Line and Page Breaks tab and select the Keep
lines together check box. To keep entire paragraphs together, select the
check box labeled Keep with next check box.
Sort lists, paragraphs, tables
You can sort information in a table or in a
tab or comma-delimited list. Select the target to be sorted and click
Table => Sort. You can sort in ascending or descending order,
and you can perform a complex sort with up to three criteria.
If your list has a header row, make sure to
specify that fact by selecting Header row in the My list has area
of the Sort Text dialog box. Similarly, ensure that your sort items are
associated with the proper data type. For example, Name is a text data
type, while Scores is a numeric data type.
Working with Documents
Create and modify page borders
To add a page border to a document, place
the insertion point in the appropriate document section, click Format
=> Borders and Shading, and then navigate to the Page Border
tab. You can then adjust the setting, border style, color, and width as desired.
To specify that the page border appear only on a particular page or in a
particular section, choose the appropriate setting from the Apply to:
drop-down list box. Finally, you can use one of several preset art designs for
creating a page border. Select the desired page border design from the
Art: drop-down list box.
Format first page differently than subsequent pages
To format the first page of a document
differently from the subsequent pages, you first need to insert a section break
after the first page. To insert a section break, place the insertion point where
you want the second section to begin. Click Insert => Break. In
the Break dialog box, click Next page under Section break
types. You can easily delete a section break by switching into Normal view,
clicking the section break and pressing DELETE.
A bookmark in Word 2000 operates similarly
to an ordinary bookmark. To add a bookmark to a document, select the text, table
or graphic to which you want a bookmark assigned (or simply place the insertion
point at the appropriate location), and then click Insert =>
Bookmark. In the Bookmark dialog box, type a name for the bookmark
under Bookmark name: and click Add. The bookmark names you choose
must begin with a letter, can contain numbers, but cannot include
To jump to a particular bookmark, open the
Bookmark dialog box, select the appropriate bookmark from the list, and
click Go To. Alternatively, you can open the Go To dialog box,
click Bookmark under Go to what:, choose the appropriate bookmark
from the Enter bookmark name: drop-down list box, and click
To delete a bookmark, open the
Bookmark dialog box, select the name of the bookmark to be deleted, and
Create and edit styles
The easiest way to create a new paragraph
style is to format a paragraph to your specifications, select it, enter a name
for the new style in the Style drop-down list box on the Formatting
toolbar and press ENTER. This is called creating a new style by
To modify style settings, click Format
=> Style, select the target style and click Modify. In the
Modify Style dialog box, you can edit practically any formatting aspect
of a style by making the desired selection or selections from the Format:
drop-down list. To add a new style to the currently attached template, select
Add to template.
To apply a style, simply select the target
text and then select the style from the Style drop-down list box on the
To create a watermark, you must be in
Header/Footer view. Once there, click View => Header and
Footer. Next, click the Show/Hide Document Text button on the Header
and Footer toolbar to hide the text and graphics in the document. On the
Standard toolbar, set the zoom level to Whole Page to get a better view
of the page. Insert a text box, and then insert the watermark graphic, WordArt
or other object inside the text box. Resize and position both the text box and
the inserted object in the desired location on the page. Right-click the text
box border, choose Format Text Box... from the shortcut menu, and in the
Format Text Box dialog box, set the Line Color to No line.
To create the watermark, click the Image
Control button on the Picture toolbar and select Watermark from the
drop-down list. Switch out of Header/Footer view and verify that the watermark
appears behind any text on the page, and that the watermark appears on every
page in the document.
Use Find and Replace with formats, special characters and non-printing
To use Find and Replace to search for
specific formatting, first open the Find and Replace dialog box and click
More to reveal the advanced search options. To search for any kind of
character formatting, such as text formatted with a particular heading style or
highlighted text, make the appropriate choice from the Format drop-down
To search for special characters or
non-printing elements in a document, make the appropriate choice from the
Special drop-down list. For example, to search a document for all
instances of p.X (where X is any page number), you would type
p. into Find what: and select Any Digit from the
Special drop-down list.
Balance column length (using column breaks appropriately)
First, create the columns by using
Format => Columns. If your columns are not lining up evenly, switch to
Print Layout view and place your cursor at the end of the column that you want
to balance. Next, click Insert => Break and insert a continuous
section break to have Word 2000 flow and balance the text equally among your
defined columns. Additionally, to force a new page to start after the balanced
columns, you can place your cursor after the continuous section break and then
insert a manual page break. (Tip: you can use CTRL+ENTER to insert a
manual page break into a document.)
Create or revise footnotes and endnotes
To create a footnote or endnote, place the
cursor and click Insert => Footnote. In the Footnote and
Endnote dialog box, specify the note type. Footnotes appear at the bottom of
the page; endnotes appear as a group on the last page of a document. By default,
Word 2000 keeps track of the footnote/endnote numbering for you with AutoNumber.
You can view footnotes and endnotes by hovering your insertion point over the
note reference mark—a ScreenTip will display the footnote or endnote text.
Alternatively, you can click View => Footnotes to open the note
pane. Of course, the most direct way to view footnotes or endnotes is either to
scan the bottom of each page if you are using footnotes or the last page of the
document if you are using endnotes. The easiest way to remove footnote or
endnotes is simply to delete the appropriate note reference mark from the body
of the document. Word 2000 AutoNumber will renumber all other footnotes or
Work with master documents and subdocuments
Master documents are useful for taking
large documents and break them into several smaller linked documents. You can
also perform global file operations (table of contents, page numbers, and so on)
just once to the master document, and have them automatically apply to all
subdocuments. Every action you take with master documents requires that you be
in Outline view. Make sure that the master document and all subdocuments reside
in the same file folder.
To convert a document into a master
document, format all headings in the document that are to become subdocuments
with the Heading 1 paragraph style. By default, Word 2000 breaks up a main
document by using the Heading 1 paragraph style as its marker. Switch to Outline
view, press CTRL+A to select the entire document, and click the Create
Subdocuments button on the Outlining toolbar.
To add a separate Word document as a
subdocument, place the cursor in the master document where you want the new
subdocument to appear. Next, click the Insert Subdocument button on the
Outlining toolbar and browse for the file.
To open a subdocument, open the master
document and switch to Outline View. If the subdocuments are collapsed, click
the appropriate subdocument’s hyperlink. If the subdocuments are expanded,
double-click the subdocument icon. You can also collapse or expand your view in
a master document by clicking the Collapse/Expand Subdocuments button on
the Outlining toolbar. (The ScreenTip for this button changes depending upon
whether the subdocuments are collapsed or expanded.)
To rename a subdocument, display the master
document in Outline view. Click the hyperlink of the subdocument you want to
rename, then click File => Save As... and enter a new file name
or location. If you rename the subdocument using Windows Explorer, the master
document will not be able to locate the linked file.
To combine subdocuments, move the
subdocuments you want to combine next to one another. Hold down the shift key
and select the both subdocuments by clicking on the icons. Finally, click the
Merge Subdocuments button on the Outlining toolbar.
To remove a subdocument from a master
document, open the master document in Outline View. Select the subdocument icon
for the appropriate subdocument and press DELETE.
Note: This procedure does not delete the
actual file; you are simply removing the subdocument from the master
Create and modify a table of contents
The easiest way to create a table of
contents is to ensure that major headings have been formatted with the Heading 1
paragraph style. Use Heading 2 for second-level headings, and so on. To create
the TOC, place the cursor in the appropriate location and click Insert
=> Index and Tables => Table of Contents tab. Click
Options... to change the type and/or order of styles that Word will
gather into your TOC. For example, you might have created your own level 1, 2,
and 3 paragraph styles and you want Word 2000 to build the TOC using them. Click
OK to create the table of contents.
The table of contents is hyperlinked and
will need to unlinked from the TOC field before you can directly edit the text.
Place the cursor at the beginning of the field and press CTRL+SHIFT+F9 to
unlink the table of contents. There is no way to relink the TOC as a field; you
should ensure that unlinking and modifying the TOC text is the very last step.
If you have changed the content or pagination of the document and want to
manually update the TOC, click beside the TOC and press F9 or right-click
inside the table of contents and click Update Field from the shortcut
menu. In the Update Table of Contents dialog box, choose whether
you would like Word 2000 either to update just the page numbers or update the
Create a cross-reference
To create a cross-reference, place the
cursor at the appropriate location and click Insert =>
Cross-reference. In the Cross-reference dialog box, select the
reference type from the Reference type: drop-down list box. You can
create a cross-reference for several types of Word objects including headings,
figures, bookmarks, and so on. Depending upon which reference type you choose,
you will have different options. Make you choice, then select how you want the
reference to appear from the Insert reference to: drop-down list box.
(The most common choice is Page number). Selecting Insert as
hyperlink will allow an online reader to jump to a cross-reference in their
browser by clicking this reference in the body text. Selecting, include above/below adds the word
“above” or “below” to the cross-reference. Click
Insert to complete the process.
Create and modify an index
Creating an index in Word 2000 involves two
steps: marking the index entries and generating the index. To mark an index
entry, select the appropriate text and press ALT+SHIFT+X. Adjust the text
in the Main entry: field as necessary. If the entry is a subentry,
re-type the main entry and enter the subentry in the Subentry: field. In
the Options area of the Mark Index Entry dialog box, you can
either reference the entry's page number or create a See reference by
clicking the appropriate option button. If you have several identical index
entries, click Mark All. Otherwise, click Mark to continue marking
index entries in the document.
Once all of the index entries have been
marked, the index can be generated. Place the cursor at the appropriate
location, click Insert => Index and Tables, and navigate to the
Index tab. Select a predefined index format from the Formats:
drop-down list box. If the pagination changes in your document, you can manually
update the index by pressing F9 or by right-clicking inside the index and
selecting Update Field from the shortcut menu.
Embed worksheets in a table
(This test objective is worded strangely;
what I think it means is "Embed Excel 2000 worksheets as a table in a Word 2000
Place the cursor in the appropriate
location and click Insert => Object.... In the Create
New tab of the Object dialog box, select Microsoft Excel
Worksheet. To display the new worksheet as an icon in the document, select
Display as icon. Provided you have Excel 2000 loaded on your system, you
can edit the worksheet using Microsoft Excel toolbars and commands. To return to
the Word 2000 document, click anywhere outside of the worksheet. The embedded
object can be moved and resized like any embedded object. To edit the worksheet
again, double-click inside the embedded Excel worksheet.
Perform calculations in a table
To perform calculations in a Word table,
select the cell where you want the formula result to appear and click
Table => Formula. Word may propose a formula that can be
deleted from the Formula: box if it is not appropriate. In the Paste
function: box, select a function. To reference the contents of a table cell,
type the cell references in the parentheses within the formula. Word tables do
not contain column or row headings, therefore, you have to "assume" that the
columns are labeled with letters (A, B, C, etc.) and the rows are labeled with
numbers. You can use words like "above," "below," "left" and "right" in your
formulas as well. The results cell can be formatted by selecting the desired
option from the Number format: drop-down list box. You can select the
field and press F9 any time to manually update the calculation. There is
no auto update function unless you write a custom macro or VBA code to do
Link Excel data as a table
To link Excel data as a table in a Word
2000 document, place the cursor in the appropriate location in the document and
open the Excel workbook that contains the data to be linked. Select the data in
Excel, right-click within the selected cells and choose Copy from the
shortcut menu. Switch back to Word 2000 and click Edit => Paste
Special. In the Paste Special dialog box, select Microsoft Excel
Worksheet Object under As:, click Paste link, and then click
OK. The linked Excel data now appears inside Word 2000.
To link an entire Excel 2000 worksheet, the
procedure varies. Place the cursor in the appropriate location in Word and click
Insert => Object.... Click the Create from File tab in
the Object dialog box and click Browse... to locate the Excel
workbook that contains the data to be linked to Word. When you have found it,
click OK to return to the Object dialog box. Finally, select
Link to file to create the link and OK to complete the
Modify worksheets in a table
Click once on a linked Excel table to move,
resize or delete the table. Double-click to activate the link. Excel opens and
loads the linked file, as the table in Word is nothing other than a pointer to
the separate Excel workbook file.
Working with Pictures and Charts
Add bitmapped graphics
To add a bitmapped graphic to Word 2000,
place the cursor in the document and click Insert => Object
=> From File.... In the Insert Picture dialog box, browse to
find the desired image and click OK.
Browsing for a picture is easier if you can
see a preview of the available images. In the Insert Picture dialog box,
click Preview in the Views drop-down list box to enable image
Delete and position graphics
Delete a graphic by clicking it once and
pressing DELETE. Position a graphic on a page by clicking anywhere inside
the graphic and dragging the graphic to its new location. The graphic’s
text wrapping options are controlled by the settings on the Layout tab of
the Format Object dialog box.
Create and modify charts
To create a new chart, click Insert
=> Object, In the Create New tab, select Microsoft Graph 2000
Chart under Object type:. This starts the Microsoft Graph 2000
subprogram. You can then replace the sample data and begin to create your chart.
Switch back to Word 2000 by clicking anywhere outside the chart or datasheet
area. You can move, resize or delete the embedded chart object in the usual
manner. To edit the chart, simply double-click it to invoke Microsoft Graph
2000. If the datasheet does not appear, click the Show Datasheet button
on the Graph 2000 Standard toolbar. To make the chart object freely movable in
the document, right-click the object and click Format Object... in the
shortcut menu. In the Format Object dialog box, navigate to the
Layout tab and click In front of text.
Import data into charts
To import Microsoft Excel data into a
Microsoft Graph 2000 chart object, double-click the chart object in Word 2000 to
invoke Microsoft Graph 2000. Select the top leftmost cell in the datasheet.
Next, click Edit => Import File.... In the Import File
dialog box, browse to locate the Excel workbook that contains the requisite data
and click OK. In the Import Data Options dialog box, select the
appropriate sheet and specify whether you want the entire sheet's contents or
just a specific range of cells. Click OK to complete the
Using Mail Merge
Create a main document
The first step in a successful mail merge
is to create the main document. In this example, we will perform a form letter
mail merge. To create the main document, first create the skeleton form letter.
Next, click Tools => Mail Merge. In the Main document
area of the Mail Merge Helper dialog box, select Form Letters...
from the Create drop-down list. In the subsequent dialog box, click
Active Window to specify the skeleton form letter as the main document.
Create a data source
The data source is the list of names and
addresses that will be combined with the form letter. In the Data source
area of the Mail Merge Helper dialog box, select Create Data
Source... from the Get Data drop-down list. In the Create Data
Source dialog box you will have the opportunity to build a Word table that
will contain the information to be used in the mail merge.
To place merge fields into the main
document, use the Window menu to return to your main document. Place the cursor
in the appropriate location and select the necessary merge fields from the
Insert Merge Field drop-down list on the Mail Merge toolbar. Make
sure to manually insert the necessary spaces and commas between
Sort records to be merged
To sort records to be merged, open the data
source document and open the Mail Merge Helper dialog box. In the
Merge the data with the document area, click Query Options....
You can then perform complex queries and/or sorts by making the appropriate
choices under the Filter Records and Sort Records tabs of the
Query Options dialog box.
Merge the main document with the data source
To merge the data source with the main
document, open the Mail Merge Helper dialog box. In the Merge the data
with the document area, click Merge.... In the Merge dialog
box, specify whether where you would like the merge results to go (to a new
document, to the printer, and so on), which records you want merged, and whether
or not you want Word 2000 to print blank lines (useful if some records have two
address fields and others have only one).
To generate labels using mail merge, open a
new document and click Tools => Mail Merge. In the Main
document area of the Mail Merge Helper dialog box, select Mailing
Labels... from the Create drop-down list. In the subsequent dialog
box, click Active Window to specify the active window as the main
Follow the instructions given above for
creating a data source. To specify the type of mailing label, click
Setup... in the Mail Merge Helper dialog box. Specify the
label’s make and model in the Label Options dialog box. Click
OK to proceed to the Create Labels dialog box and insert your
In the Create Labels dialog box, use
the Insert Merge Field drop-down list to add the appropriate merge fields
to the label. Note that you must manually add punctuation such as spaces and
The procedure for completing a mailing
label merge is exactly the same as the procedure for completing a form letter
Merge a document using alternate data sources
If you need to use an alternate data source
for a merge, such as an Access table or an Excel worksheet, select Open Data
Source... from the Get Data drop-down list of the Mail Merge
Helper dialog box. Make sure to select the appropriate file type from the
Files of type: drop-down list in the Open Data Source dialog
Select which portion of the chosen Excel
workbook or Access database table you would like to use as your data source. You
will have the opportunity to add the fields in the newly imported data as Merge
Fields in your main document.
Using Advanced Features
Insert a field
A field is an element of dynamic
information. To insert a field into a Word 2000 document, place the cursor where
you want to insert the field and click Insert => Field. Choose
a category and field name. Click Options... to add optional parameters,
or switches, to the desired field code.
When a field is updated, either
automatically by Word 2000 or manually when you press F9, the selected
field executes whatever it has been programmed to do.
To edit information in a field code,
display the field codes rather than the field result. Right-click within the
field and choose Toggle Field Codes from the shortcut menu, or select the
field and press SHIFT+F9. You can then edit the field code text directly.
Field codes can be created manually. There
are many switches that are not available in the Insert Field dialog box.
To manually create empty field brackets, place your cursor and press
Create, apply and edit macros
To create a macro, thoroughly map out what
actions you want the macro to perform. When you are ready to record, click
Tools => Macro => Record New Macro.... Give the macro
a name (no spaces are allowed), select to store the macro in the current
template or in the current document, add an optional description, and optionally
assign the macro to either a custom keystroke or to a custom toolbar
It is important to note that the macro
recorder does not record mouse movements. It is advisable to perform as many
steps as possible using the keyboard.
To run a macro, you can either use the
custom keystroke or toolbar button you assigned, or click Tools =>
Macro => Macros... and select the desired macro from the list.
Click Run to execute the macro, or Edit to edit the macro
procedure. There is no way to edit an existing macro other than by entering the
Visual Basic Editor and directly manipulating Visual Basic for Applications
To edit a macro in the Visual Basic Editor,
find the desired macro in the code window and edit the Visual Basic procedure
directly. To close the Visual Basic Editor, click File => Close and
Return to Microsoft Word.
For more in depth information about Visual
Basic for Applications beyond the scope of this Cramsession, a goof source is
Writing Word Macros,
by Steven Roman, published by O'Reilly
Copy, rename and delete macros
To copy macros between documents or
templates, access the Organizer. Click Tools => Templates and
Add-Ins. In the Templates and Add-ins dialog box, click
Organizer. Navigate to the Macro Project Items tab.
In this example, let us say that we have
macros attached to the current document, and we wanted to copy them to the
default template, Normal.dot. Ensure that your active document is listed
in Macro Project Items available in: and not the template (Sample
Document.doc). Ensure that the list box on the other side of Organizer
does list the template (Normal.dot). Unfortunately, there is no
way outside of entering the Visual Basic Editor to copy individual macros
between templates or documents. For our purposes, we have to copy them as a
bunch. Ensure NewMacros in your document is highlighted and click
To rename or delete macros, open the Macros
dialog by clicking Tools => Macro => Macros....
Select the appropriate macro and click Delete, or type a new name for the
macro in the Macro name: box. Note that you can only rename or delete
your own macros.
Another way to find Organizer is to click
Tools => Macro => Macros... and click
Organizer... in the Macros dialog box.
Create and modify a form
To create forms for users to view and
complete online in Word 2000, you must use the form controls located on the
Forms toolbar. A quick way to display the Forms toolbar is to right-click any
available toolbar button and select Forms from the shortcut
The best way to create an online form is to
create a template, physically lay out the form, add the actual form field
controls, and finally protect the template.
To prevent the form from being modified,
click the Protect Form button. An even better way to do this is to click
Tools => Protect Document. In the Protect
Document dialog box, click Forms: under Protect document for,
and optionally add a password. You will be asked to confirm the password by
A form must be unprotected in order to you
to modify the form controls.
Create and modify a form control (for example, add an item to a drop-down
In this example we will create a drop-down
list box for a form. Start by placing your cursor in the document and clicking
the Drop-Down Form Field button on the Forms toolbar. Right-click inside
the gray form field and choose Properties from the shortcut menu. In the
Drop-Down Form Field Options dialog box, begin entering drop-down list
items in the Drop-down item: text box and click Add to generate
the list. The Move arrows will allow you to reorder the list items as
When you are ready to try out the drop-down
list field, simply click the Protect Form button on the Forms toolbar.
The drop-down list should now be fully functional.
Use advanced text alignment features with graphics
Remember that inserted ClipArt or a
bitmapped image behaves in Word 2000 as if it were a single text character. To
position a drawing object in relation to the page or surrounding text,
right-click the object that you want to position and choose Format
Picture... from the shortcut menu. In the Format Picture dialog box,
navigate to the Layout tab, and click Advanced.... The Picture
Position tab of the Advanced Layout dialog box gives you a tremendous
degree of control over how the image is oriented to the margin or to the page as
a whole. The Text Wrapping tab allows you to control the behavior of
surrounding text in relation to the inserted graphic. Spend a lot of time
experimenting with each and every option in this dialog box until you are
thoroughly familiar with how they all behave.
The Customize dialog box must be
open before you can perform any toolbar customizations. To open the
Customize dialog box, right-click any available toolbar button and choose
Customize... from the shortcut menu. Alternatively, click Tools
=> Customize.... A third method is to click View =>
Toolbars => Customize....
To add a toolbar button, click the
Commands tab of the Customize dialog box. Select a toolbar
category, and scroll through the individual commands. There are far more toolbar
buttons than what are given by default on the Standard and Formatting toolbars.
Click and drag the desired command button to a location on an existing toolbar.
Alternatively, you can drag a command into a menu by simply pointing to a menu,
letting it open, and placing the new command at the desired location in the
menu. To remove an existing toolbar or menu option, simply drag it off the
toolbar and into the document area. Remember that the Customize dialog
box must be open!
To create a new toolbar, click the
Toolbars tab of the Customize dialog box and click
New....Name the new toolbar and decide whether you want the new toolbar
attached to the current document or to the current template. When you click
OK you will see a new, blank toolbar. Follow the procedure given above to
add toolbar buttons to a toolbar.
Toolbars can be undocked and redocked by
clicking and dragging them by their grab bars. An undocked toolbar may be moved
by dragging its title bar.
Collaborating with Workgroups
Create and format tables
To create a new table, you can either click
and drag the Insert Table button on the Standard toolbar, or you can
click Table => Insert => Table... and specify the
desired table properties in the Insert Table dialog box.
You can format tables quickly by placing
your cursor within the table and clicking Table => Table
AutoFormat.... In the Table AutoFormat dialog box, select a format in
the Formats: list. You can also selectively reject certain formatting
elements by clearing the appropriate check box(es).
To insert a comment, place the cursor at
the appropriate location and click Insert => Comment. Type the
comment into the comment pane at the bottom of the screen. Word 2000 generates
the author's name from the information provided in the User Information
tab of the Options properties sheet under the Tools
The easiest way to read comments is to
hover your insertion point over the commented text. The ScreenTip will display
the comment along with the author's name. To edit or delete a comment,
right-click the comment text and choose the appropriate command from the
To control access to your document, click
Tools => Options and navigate to the Save tab. Under
File sharing options for, you can specify a password to open and/or
modify the document. Enable the Read-only recommended option if you want
to allow your readers the opportunity to review your document without the
ability to save changes.
Create multiple versions of a document
Word 2000's versioning feature allows you
to save your document at various stages of completion without having to save
separate copies of the file. To save a version of your document, click
File => Versions.... Alternatively, you can open the Save
As dialog box and click Tools => Save Version... from the
menu bar. In the Versions in dialog box, click Save Now.... Enter
any optional comments in the Save Version dialog box and click OK.
If you want Word 2000 to generate versions automatically, select
Automatically save a version on close.
To open a version, simple open the
Versions in dialog, select the desired version and click Open.
Note that if you want to save any changes to the opened version you will have to
save the version as a separate document. To delete a version, click
Delete in the Versions in dialog box.
Track changes to a document
To track changes while editing a document,
click Tools => Track Changes => Highlight Changes....
In the Highlight Changes dialog box, select Track changes while
editing. You also have the opportunity to specify whether you want to see
revision marks either on screen or in the printed document.
To accept or reject tracked changes, press
CTRL+HOME to place your cursor at the beginning of the document. Next,
click Tools => Track Changes => Accept or Reject
Changes.... In the Accept or Reject Changes dialog box, click
Find to quickly locate marked areas. You can then selectively accept or
reject any changed information at your discretion.
Note: You can double-click the TRK
area of the status bar to quickly turn Track Changes on or off. By
right-clicking TRK you can display the Track Changes options or either
accept or reject the changes.
Set default file location for workgroup templates
Workgroup templates are Word templates that
are stored on a network server and that appear in the File =>
New dialog box along with all of your locally-stored Word templates. To
specify in Word 2000 where to look for workgroup templates, click Tools
=> Options and navigate to the File Locations tab. Select
Workgroup templates under File types:, and click Modify...
to browse to the network location where the shared templates are
Round Trip documents from HTML
The idea behind HTML round-tripping is that
with the exception of file versions and document passwords, all of Word 2000's
formatting features will be correctly preserved when you save documents between
Word's .DOC file format and the Internet's .HTM file format. To open an HTML
document in Word 2000, click File => Open.... Under Files of
type:, select Web Pages. Browse, open and edit the file as you would
any other Word 2000 document.
To save a Word 2000 document as an HTML
file, click File => Save As Web Page.... In the Save As
dialog box, click Change Title... to change the title that will appear in
the Web browser's title bar.